THE
OLD CRYPTIANS' CLUB
GLOUCESTER


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  This Page Last Updated On 26th May, 2011.  
Minutes of the Committee Meeting of the Old Cryptians' Club
Held in the John and Joan Cooke Centre on Monday, 9th May, 2011.
Present:
Eric Stephens (President), Headmaster, Ivor Smith, Matthew Cass, Derek Howell, Peter Hobbs, Damian Atkinson, Robert Timms, John Mitchell, John Hughes, Paul James and Howard Allen.


Apologies:
Richard Browning and Clive Thomas.


The President invited members to stand for a moment of silence in memory of Hugh Roe and Warren Barrett who had passed away in recent days.


1. Minutes of the Meeting on 17th January 2011
These were accepted and approved as true record by those present and duly signed by the president.


2. Matters Arising
There was none other than would appear on the agenda.


3. President's Items of Business
The President expressed his pleasure and gratitude re the Annual Reunion. He spoke warmly of the input of his Chief Guest, Chris Goscombe.


4. Headmaster's Report
The Headmaster spoke with reference to his paper that he had distributed to members. This has been filed with the copy of the minutes.

The topics addressed in his excellent report were: Academy status w.e.f. 1st April 2011; Ofsted Interim Report; the appointment of the School Captain for 2011/12; Staff News and the Blackbridge Athletics Track.


5. Treasurer's Report
Balances as of 9th May 2011: Lloyds Account: £5,298.79, C+G Account: £7,222.21

Agreed: Fund payment for a new Barton Shield, £157.78,
             Fund the annual payment to 'Cryptian', £1500.00
             To sell Lapel Badges @ £2.50 each.

Further to discussion of two recommendations from John Mitchell re the placement of an OCC honours Board in the Hall and the provision of a flag;
Agreed: John Mitchell will make recommendations with costs to committee in October 2011.


6. Centennial Bursary Fund
In the absence of the chairman the secretary presented the report.

Bursary Balance at 9th May 2011: £43,610.00

The secretary urged the committee to strive in 2011/2012 to raise the sum to £50,000. Former donors will be approached to renew their covenants and new approaches to Old Cryptians will be made. It must be emphasised that all donations attract tax relief and result in additional income for the fund.


7. Election of Trustees
The fine contribution of Hugh Roe during his term as a Trustee was acknowledged.

There were three vacancies.

Proposer: Peter Hobbs: Seconder: Eric Stephens

Michael Beard, Richard Browning and Howard Allen to be the new Trustees of the Centennial Bursary Fund.
The committee unanimously approved this proposal.


8. 'The Cryptian' 2011
The secretary stated that the 'Cryptian' would be published on the 30th June on the occasion of Founders' Day. He thanked those members who had contributed to this edition.


9. Founders' Day 30th June 2011
The service will be in the Cathedral at 7.15pm. Seats will be reserved for Old Cryptians and their guests.

The management of the supper will be in the capable hands of Michael Beard. Michael informed the meeting that the Masonic Hall had been booked for a two course supper meal with a bar facility. Details will be distributed to members in the short term.

Robert Timms distributed an information sheet re the annual Golf competition. This will be played at Rodway GC at Highnam. Tees: 9.30am. Coffee and bacon rolls will be served prior to the tee-off time. Members were urged to persuade Old Cryptians and their friends to play. All are welcome.

There was the traditional review of the format and organisation of the Annual Dinner.
Agreed: Ivor Smith and Matt Cass to meet with Steve Mace to address this matter and report back to committee. Final decisions on matters of detail will be made in committee in January 2012.


10. St Mary de Crypt
Paul James informed the meeting that a report will appear in the 'Cryptian' 2011 on the current plans for the development of the church and schoolroom.


11. Report on Recruitment of new members
The membership secretary informed the meeting that current membership stood at 207. He emphasised that the response to his initiatives to persuade younger members to enrol had been unsuccessful.

There was a wide-ranging discussion on the issue of recruitment.

Agreed:
    a) The membership secretary will write to all leavers - making full use of a paper prepared by Peter Hobbs on the rationale for becoming a member of the OCC - with an invitation and application form for membership. The subscription for students for the first three years has been set at £2.00 p.a. and thereafter £20 p.a.
    b) Ivor Smith will seek an opportunity to speak to the Leavers at their Annual Leavers' Dinner. Hopefully Ivor will be accompanied by another member of the Club.
    c) The secretary will write to Ms Caitlin Davies, the School Captain 2011/2012, with an invitation to attend with a member of her team of prefects, the OCC committee meetings w.e.f. October 2011.


12. Calendar 2011/2012
2011
30 June : Founders' Day Service, Supper and Golf
10 October : Committee Meeting 7pm
11 November : Remembrance Service at School
13 November : Cenotaph Parade and Service

2012
6 January : Oxford Dinner
24 March : Annual Reunion Dinner and AGM


13. A.O.B.
Damian Atkinson announced his resignation from the committee. Damian's fine service to the administration of the Club over many years was acknowledged warmly by the president.

NB] John Goodrich has also resigned from the committee. John will continue to serve as Chairman of the London Branch.

The secretary thanked the president for his leadership of the committee in 2010/2011. In turn the president thanked the secretary for his support and guidance during his presidential year.


Date of Next Meeting
Monday 10th October 2011. 7pm. John and Joan Cooke Centre.